The full template
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In the editor, you can change any section and package options. Once you send it, your client picks a package and signs online. Edit this template online
Thank you for meeting with us about your wedding. This proposal covers three ways we can help, what each one includes, how the planning year unfolds, and how payments work.
Your Wedding
A wedding for about 120 guests on [wedding date, for example: June 13, 2027], with the ceremony and reception at [venue, or "a venue we'll find together"].
How Planning Unfolds
For full planning, here's what to expect, month by month:
- 12 months out: budget, guest list estimate, and venue tours
- 9 months out: photographer, caterer, band or DJ, and florist booked
- 6 months out: design concept, invitations, and attire
- 3 months out: menu tasting, draft timeline, and rentals
- 1 month out: final walkthrough at the venue, seating chart, and vendor confirmations
- 1 week out: the final timeline sent to every vendor
We meet monthly, and send a checklist after each meeting so you always know what's next.
Vendors
We recommend vendors we've worked with and trust, review every vendor contract before you sign it, and are the vendors' single point of contact from booking through the last dance. You sign vendor contracts and pay vendors directly, and we don't take commissions from them.
The Rehearsal and the Day
We run the rehearsal, so everyone knows where to stand and when to walk. On the wedding day, we manage the timeline, vendors, setup, and every cue, so you and your families can be guests at your own wedding.
Planning packages
Each package includes the rehearsal and the wedding day. Vendor costs are separate and paid by you directly.
| Two final planning meetings | $400.00 |
| Vendor confirmations and timeline | $600.00 |
| Rehearsal coordination | $300.00 |
| Wedding day, lead and one assistant, up to 10 hours | $1,100.00 |
| Total | $2,400.00 |
| Monthly planning meetings | $1,200.00 |
| Recommendations for remaining vendors | $900.00 |
| Vendor contract review | $500.00 |
| Design and decor plan | $800.00 |
| Timeline and floor plan | $700.00 |
| Rehearsal coordination | $300.00 |
| Wedding day, lead and one assistant, up to 12 hours | $1,100.00 |
| Total | $5,500.00 |
| Budget planning and tracking | $900.00 |
| Venue search and tours | $1,200.00 |
| Vendor sourcing, booking, and management | $1,800.00 |
| Vendor contract review | $500.00 |
| Design concept and decor plan | $1,200.00 |
| RSVP tracking and seating chart | $800.00 |
| Timeline, floor plan, and run of show | $700.00 |
| Monthly planning meetings | $900.00 |
| Rehearsal coordination | $300.00 |
| Wedding day, lead and two assistants, up to 12 hours | $1,500.00 |
| Total | $9,800.00 |
Payment Schedule
For the Full planning package:
- Retainer on signing: 40%, $3,920
- Second payment, six months before the wedding: 30%, $2,940
- Final payment, 30 days before the wedding: 30%, $2,940
The other packages follow the same percentages. If your wedding is less than six months away, the second payment is due on signing. Invoices are due within 15 days, and you can pay online by card or bank transfer.
Extra Hours and Travel
Time on the wedding day beyond the package's hours is $125 per hour for each member of our team. Weddings more than 50 miles from our office add travel at cost, which we'll quote before you sign.
Acceptance
Choose a package and sign below to accept this proposal. We'll follow with our planning contract, and your date is reserved once it's signed and the retainer is paid.
How to use this template in Clientary
- Edit it online. Change any section, add your own, and add a fee table with packages the client can choose from. No account needed.
- Preview it as your client will see it. Fill in who it's for and pick a design.
- Start your free trial to send it. Confirm you'll have it reviewed, since templates aren't legal advice, and your proposal is waiting in your new account with your client's details filled in.
- Send it to be signed. Your client reviews, chooses a package, and signs online, and you can see when it's viewed and signed.
Learn more about proposal software in Clientary.
